Manufacturing
From Data Dump to Secure Intelligence
We Helped Safeguard Concur Expense Data with Scalable SQL Infrastructure
Business Challenges
The client needed a secure, efficient way to store and manage a historic Concur data dump sourced from SAP. This data included sensitive employee expense details and associated receipt images, making data security and access control a top priority. Moreover, they needed a solution that could retain data for up to 10 years to meet compliance and audit requirements, while also improving data accessibility for queries related to taxation, employee reimbursements, and financial reviews.
Handling heaps of sensitive data isn’t easy, especially when it needs to be secure and accessible for years.
Solution
To address these needs, we implemented a secure, scalable, and audit-friendly SQL-based infrastructure. Key highlights include:
Designed a SQL database based on the Concur schema provided by SAP, optimized for compressed data volumes.
Established secure links to receipt images, ensuring traceability and ease of reference.
Enabled long-term data retention with efficient backup and archiving strategies, aligned to a 10-year policy.
Cleansed and imported large-scale historical data into the new environment with integrity checks.
Developed custom reports to support financial analysis, employee queries, and audit tracking.
SERVICES INVOLVED
Business Impact
- Enhanced cost efficiency by streamlining the reporting process and reducing the time and resources spent on manual data correction and retrieval.
- Improved data integrity and reliability, which reduced the risk of errors.
- Increased usability of data by establishing links to receipt images and developing tailored reports.
- Ensured scalability, allowing the solution to remain effective as data volumes grew or new requirements emerged.
- Streamlined the audit process by supporting data retention for up to 10 years, helping the organization stay better prepared for audits.
By transforming a fragmented legacy data dump into a secure and scalable database ecosystem, the organization significantly reduced risks, improved efficiency, and ensured compliance with long-term data governance policies.
OUR CLIENT QUOTE
Managing years of Concur expense data was a major concern for us, both in terms of security and accessibility. Thanks to the team’s expertise, we now have a scalable, audit-friendly SQL infrastructure that not only secures our data but also makes it incredibly easy to retrieve insights when we need them.
Director of Financial Systems & Compliance
