Manufacturing
From Legacy to Low-Code
We Revamped CAPEX Workflows for Efficiency and Cost Saving
Business Challenges
At our client’s end, the earlier CAPEX process within the BI environment was automated using Nintex workflows, and forms were built with InfoPath. The system created and assigned approval tasks to the appropriate stakeholders, while InfoPath was used to design and organize the form fields.
However, our client’s business faced growing challenges and needed a more cost-effective alternative that could retain all the key functionalities—without impacting the accuracy or efficiency of the existing CAPEX process.
To reduce costs and modernize operations, the company needed a cost-effective, flexible, and future-ready solution without compromising existing functionality.
It’s time to modernize your workflows, without losing the functionality you rely on.
Solution
To overcome these challenges, we built a modern digital workflow solution using Microsoft’s low-code tools. The key elements included:
Utilized PowerApps to design and organize the controls for the CAPEX process forms.
Added Switch cases in Power Automate to handle different approval scenarios and conditions.
Designed the workflows to start when a form was submitted, revised, or moved through each approval step. Each workflow was set to run for 30 days to meet the process requirements.
Offering help and guidance to all employees throughout the entire transition process.
We used Power Automate as the workflow automation tool to manage all process tasks.
Set up a PowerApps form for users to submit requests, which triggered the automated workflow.
Created a separate log list to manage workflow triggers on demand. We also stored Power Automate logs for 30 days and built a dedicated log list to make it easier to track and manage completed workflows.
Creating comprehensive user documentation and delivering detailed knowledge transfer sessions.
SERVICES INVOLVED
Business Impact
- Reduced expenses by replacing costly legacy systems with PowerApps and Power Automate.
- Adapted to various approval scenarios with Power Automate's Switch cases, enhancing process flexibility.
- Optimized system performance by activating workflows on-demand and avoiding unnecessary background processing.
- Accelerated forms submissions, revisions, and approvals, leading to quicker decision-making.
- Ensured alignment with other technology standards and integration with other Microsoft services.
- Provided a modern, user-friendly interface that simplified form submissions and request handling.
By transitioning from obsolete systems to a scalable, cloud-based Microsoft platform, the company not only reduced costs but also improved efficiency, user satisfaction, and long-term adaptability of its CAPEX process.
OUR CLIENT QUOTE
"The transition from our legacy CAPEX system to a Microsoft Power Platform-based solution has been a game-changer. The new workflow is not only more intuitive and efficient, but it has also significantly reduced our operational costs."
Elena Fischer - Head of IT Applications & Digital Transformation
